Finance and Administration Manager

Restless Development USA

Posted: 5/14/2019

Position Type: Full-Time (Paid)

Function: Finance/Accounting

Primary domain: International/Foreign Affairs

City: New York

Postal code: 10011

State: New York

Country: United States

Organization Information:

Budget:

$0 - $1M

Website:

http://restlessdevelopment.org/

Mission statement:

RESTLESS DEVELOPMENT

Restless Development is an agency for youth-led development. Through 10 global hubs, our work is delivered by young people, for young people, giving them the skills and resources to deal with the main issues facing their communities and countries. Tackling unemployment and sexual rights, supporting young people to have a voice, and enabling youth leadership at the heart of development, Restless Development programs are genuinely life-changing.

 

It isn’t just our work on the ground that makes us special. There are 1.8 billion young people in the world. Through our policy work targeting decision makers on a global level, we are ensuring that young people’s voices are being heard, not only in their local communities but all the way up to world leaders. Together, Restless Development and millions of young people are delivering development, influencing decision makers and collecting evidence to inform partners, furthering our work towards a just and sustainable world.

 

RESTLESS DEVELOPMENT USA

We are a registered US non-profit with 501(c)(3) status, working in collaboration with other Restless Development Hubs around the world. We are an essential strategic hub for the global agency, and work on policy influence, investment partnerships and thought leadership and technical assistance on youth-led development. Launched seven years ago in New York, the US Hub has steadily grown and is now in an exciting era of increasing growth, influence and opportunity.

Position Details:

Job Description:

The US Finance and Administration Manager will be a key part of our small team, and will manage finance, administration and other operational duties for Restless Development USA, including financial management of multi-country programs and grants. 

KEY DUTIES

Financial Management

-Ensure organizational compliance with US Finance regulations and Restless Development Finance policies and procedures. 

-Lead the development of financial plans, strategic budgets, operational budgets and quarterly forecasts ensuring participation of relevant staff

-Oversee the preparation of financial statements and audit files for the year end external audit and liaise with the external auditor

-Ensure that internal and external audit recommendations are implemented

-Support and ensure all staff are adhering to financial procedures and policies and ensure that all financial transactions are properly accounted for

-Identify and manage financial risks and address these as part of the team

-Produce monthly management account packs with program managers, reviewing central and program expenditure and identifying and documenting variances against budget, and present the accounts to the Leadership Team. 

-Identify areas of improvement in our financial processes and procedures. Implement these locally where permissible under our Finance Manual and share information internationally about effective practices.

-Provide technical support to staff and work with managers to strengthen financial management

-Work with other teams to ensure that donor budgets are appropriately reviewed 

Financial Accounting Functions

-Record and report transactions on a timely and accurate basis

-Oversee and carry out Finance functions including payables, receivables, depositing checks, and cash and ensure these processes are working smoothly.

-Ensure that bank reconciliation as well as debtors and creditors statements are completed monthly on a timely basis and liaising with bank and auditors as appropriate.

-Ensure filing is of a high standard.

-Lead the preparation of all financial reports, including income statements, balance sheets, reports to Trustees, tax returns and reports for the government regulatory agencies

Financial and Compliance Management of Grants

-Lead on all the financial aspects of single and multi-country programs, including budgeting, forecasting, reporting and management of financial risks.

-Prepare reports for submission to the program management committees, which includes consolidation of all hubs involved with the program.

-Follow up on finance queries received from program and management staff.   

-Liaise with other hubs for information in relation to the programs.

-Track reporting calendars and ensure compliance with financial management, reporting, and other funder requirements. 

HR and other Office Administration

-Liaise with payroll & tax service provider to review monthly and quarterly reports.

-Prepare annual payroll reporting and process premium payments for Workers Compensation and Disability Insurance plans.

-Support the US Director in annual renewal of medical and liability insurance plans.

-Support preparation for quarterly Board meetings including the annual Board retreat. 

-General office support: answer phone calls, coordinate purchase of office supplies, liaise with office hosts for occasional office needs

Other Duties

-Other duties as required

-This post may involve some international travel for support visits to other hubs where Restless Development has programs. Where this or other events require work on weekends, time off in lieu can be taken.  

Qualifications:

QUALIFICATIONS, EXPERIENCE AND SKILLS

Essential

-Qualified accountant

-2-4 years financial management experience

-Significant experience managing multi-donor funded programs and organizations

-Budgeting, consolidation and currency management experience

-Significant experience of reporting to US and international donors

-Excellent Excel skills

-Excellent IT, written and verbal communication skills

-Excellent organization skills and exceptional attention to detail 

-Self-starter and quick learner; willingness and ability to seek out information and solutions 

-Analytical skills and comfort with a rapidly changing environment.

-Strong team player; ability to establish strong working relationships with staff in the US and in other countries.

-Committed to Restless Development’s mission and values. 

Preferable

-Experience working in an International NGO a significant advantage

-Financial Force Accounting experience preferable

-Management accounting background an advantage

Benefits:

Excellent benefits include 24 days annual leave, medical insurance (100% of premium paid by employer), 401k plan contribution, and access to flexible working. 

Salary:

$60k - 65k

Posting Expiration Date:

7/13/2019

How to Apply:

For more information and to apply, please review the job description and application at restlessdevelopment.org/usa-finance-and-admin-manager and send a completed Application Form to [email protected] by Tuesday, June 4th 2019.

Please note that we do not accept CVs, resumes or cover letters.


 

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