Operations Manager

Urban Arts Partnership

Posted: 7/9/2019

Position Type: Full-Time (Paid)

Function: Administration/Operations

Primary domain: Education

City: New York

Postal code: 10011

State: New York

Country: United States

Organization Information:

Budget:

Not Available

Website:

https://urbanarts.org/

Mission statement:

Urban Arts Partnership (UAP) is a growing, cutting edge community of inspired, driven, creative professionals. UAP was founded in 1991 on the belief that the arts are essential to human development, education and culture. Our mission is to advance the intellectual, social and artistic development of underserved public school students through arts-integrated education programs to close the achievement gap. Through in-school and out-of-school original programming, we partner with teachers to inspire classrooms and empower students to become leaders in their schools and communities.

Position Details:

Job Description:

The Operations Manager supports the day-to-day operations of the organization. S/he serves as a strategic thought partner in the development and implementation of operational policies and procedures that promote an efficient, fair and accountable workplace. The ideal candidate is a thoughtful problem solver, an organized multi-tasker and espouses the highest standards of customer service.

Essential duties and responsibilities include but not limited to:


TECHNOLOGY


  • Serve as primary technician and troubleshoot IT issues related to VoIP, Apple TV, internet, and other audio visual equipment;

  • Purchase and configure desktops, laptops, iPads as well as other tech devices for new and existing employees; 

  • Research potential e-document management solutions that facilitate the creation, adoption and storage of standard forms, templates and contracts;

  • Research potential inventory tracking systems that automate our ability to track, assign, and retrieve equipment/supplies, as well as track claims for lost or damaged equipment; and 

  • Assess and/or maintain current Honeywell security camera and keycard system, and identify a better solution if applicable. 

VENDOR MANAGEMENT / PROCUREMENT


  • Maintain a comprehensive repository of fully executed vendor contracts, as well as a corresponding calendar of contract termination/renewal dates; 

  • Review and synthesize vendor proposals for COO or CEO signature as needed;

  • Maintain a comprehensive list of UAP vendors and commonly used services, including up-to-date login credentials, contact info, payment method, etc.; and

  • Serve as a purchasing agent for UAP-wide events such as the annual staff retreat, quarterly All Staff Meetings and board meetings; place catering orders as applicable. 

FACILITIES MANAGEMENT


  • Greet and direct students and guests from the reception desk;

  • Ensure office supplies, cleaning supplies, and office snacks are well stocked;

  • Answer phone calls, manage phone tree system and forward voicemails to relevant staff as needed;

  • Manage UAP Master calendar as well as space reservations for internal and external stakeholders; Ensure conference rooms are adequately outfitted for special events; 

  • Setup workstations and welcome package for new office staff;

  • Liaise with building supervisor and schedule third-party vendor services as needed; Serve as the primary contact person for facilities-related emergencies;

  • Ensure tidiness and general upkeep of UAP offices and storage spaces; Address trash and recycling needs; flatten and put away cardboard boxes;

  • Receive mail/deliveries and distribute as needed.


Other duties or strategic projects as assigned by supervisor.

Qualifications:

  • Between five to seven years of relevant work experience;


  • Fluency with business applications including but not limited to MS Office, Google Drive, CRM software such as salesforce.com, e-forms/documents;


  • Demonstrated track record in business process re-design or establishing effective operational policies and procedures; 


  • Strong project management skills, with the ability to manage concurrent projects within timelines and with meticulous attention to detail; 


  • Strong critical thinking and problem solving skills, with demonstrated ability to rigorously vet potential solutions;


  • Exceptional relationship-building skills, marked by humility, respect and inquisitiveness;


  • Self-starter who works well independently and with minimal guidance, but also a team player; and


  • Strong and evident belief in the mission and core values of UAP: arts-integrated, student-centered, collaboration and data-driven.

Benefits:

Not Specified

Salary:

Commensurate with Experience

Posting Expiration Date:

9/7/2019

How to Apply:

Interested candidates should send a cover letter, salary requirement, and resume to jobs@urbanarts.org with “Operations Manager” in the subject line.

UAP is an equal opportunity employer.




 

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