Manager, Federal Grants Administration (Finance Team)

KIPP Foundation

Posted: 10/29/2019

Position Type: Full-Time (Paid)

Function: Finance/Accounting

Primary domain: Education

City: San Francisco

Postal code: 94105

State: California

Country: United States

Organization Information:


$20M +


Mission statement:

Great education transforms lives. KIPP, the Knowledge is Power Program, is a non-profit network of 242 college-preparatory, public charter schools educating nearly 100,000 early childhood, elementary, middle, and high school students. KIPP schools are tuition-free, public charter schools open to all students.

Position Details:

Job Description:

The Finance team oversees all accounting and finance transactions for the KIPP Foundation and works to ensure the organization’s fiscal health. Our grants staff partners closely with program directors and finance teams throughout the network to ensure proper stewardship of Federal and philanthropic grant funding. The Federal Grants Manager will be committed to supporting our regions to best implement their federal grant dollars to serve their school communities.


Project manage all KIPP Foundation Federal Grants from Pre-Award to Post-Award

  • Read and interpret the Notice Inviting Applications (NIA) to understand eligibility and regulatory requirements; Work with the KIPP Foundation Development Team to craft federal grant proposal budget and budget justification; Review grant application to ensure compliance with KIPP Foundation and federal policies, including Uniform Guidance
  • Oversee the grant launch, using grant checklist to ensure smooth hand-off of grant documentation, donor restrictions, and reporting requirements from Development and ensure correct data entry of grant details in the Salesforce grants management system

·        With the assistance of the Grants Administrator, oversee the issuance of all federal subaward grant agreements either to the KIPP Network (KIPP Regions and Schools) or other outside partners

  • Be the point of contact for the U.S. Department of Education (DOE) and work with the DOE Program Officer on submitting prior approval requests for any adjustments that have to be made to the grant budget and/or scope of work
  • Attend annual project director meetings in Washington, D.C.
  • Coordinate and manage the submission of all annual progress reports (APRs); Coordinate and manage the submission of all close-out reports

Refine & Implement Sub-Recipient Monitoring Process

·         Manage the due diligence process as to each sub-recipient’s ability to comply with federal regulations with a thorough review of all their financial and operational policies as well as evaluating each sub-recipient against the Foundation’s standard risk assessment model

·         Refine and execute sub-recipient monitoring processes, including conducting assessments and site visits, collecting and analyzing data, documenting results and identifying and discussing implications

·         Determine appropriate means to address risks and deficiencies identified in programmatic functions and service delivery, including those of contractors and sub-recipients

·         Communicate related issues to the Director of Grants Management on a timely basis and keep her updated on the status of the sub-monitoring work plan

·         Facilitate any external audits and regulatory monitoring visits, and respond to federal government investigations and queries

Partner with KIPP schools and regions to implement best practices in Federal grants management

·         Interpret and assess sub-recipient gaps, provide technical assistance and surface and address issues

·         Analyze findings and make recommendations of sub-recipient site visits and desk audits

·         Review and make recommendations, as necessary, regarding sub-recipient corrective action plans

·         In tandem with outside consultants, provide ongoing training to sub-recipients related to federal grant administration, compliance policies, and OMB Uniform Guidance

The Federal Grants Manager will report to the Director of Grants Management. He/she/they must be willing to travel 1-2 weeks (25-50%) to our region sites across the country. This role is based in our San Francisco office. This is a full-time, exempt position.


Build Relationships – Stakeholder Management, Communication, Impact & Influence, Continuous Learning

  • Strong communicator who knows how to listen as well as he/she/they can provide counsel and can produce strong written deliverables that are compelling and clear
  • Stimulates others to take action and accomplish goals, even when no direct reporting relationship exists.
  • Adapts personal leadership style/approach to influence others.
  • Timely conveys decisions to relevant stakeholders and takes follow-up actions to support decisions.
  • Uses research to inform practices.
  • Continuously and humbly seeks opportunities for personal and organizational improvement. Proactively solicits and willingly accepts assistance
  • Values and encourages creative and innovative ideas.
  • Promotes and contributes to a culture of sharing effective practices within the organization and across the KIPP network.

Drive Results: Critical Thinking & Problem-Solving, Decision-Making, Planning & Execution

  • Strong experience taking a consultative approach to provide seasoned guidance on compliance issues as well as key financial and operational best practices. Gathers information from multiple relevant sources and stakeholders when problem-solving.
  • Manages time and resources effectively, prioritizing efforts according to organizational goals. Regularly compares actual progress to planned milestones and adjusts plans accordingly, holding themselves and others accountable for achieving intended outcomes.



The ideal candidate for this role will be passionate about KIPP’s mission and values. In addition, he/she/they will bring to this role:

  • 3+ years successful experience successfully managing federal grants administration and/or compliance
  • Knowledge of OMB Uniform Guidance
  • Experience with providing technical assistance to grantees, a plus
  • Experience with monitoring site visits, a plus
  • Detailed and proficient with word processing, databases, Internet and presentation software
  • University, Nonprofit or philanthropic experience preferred
  • Must be eligible to work in the U.S. without sponsorship


Compensation and Benefits

KIPP offers competitive salary commensurate with experience. A comprehensive benefits package, generous vacation and PTO, 401k retirement plan with both pre- and post-tax options, as well as gym reimbursement, flexible spending account (FSA), and cell phone reimbursement are also offered by KIPP.



Commensurate with Experience

Posting Expiration Date:


How to Apply:

To apply please click on this link.

KIPP Foundation is an equal opportunity employer and an organization that values diversity. People from all diverse backgrounds are strongly encouraged to apply.



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