Manager, Grants Analysis & Administration (Finance Team)

KIPP Foundation

Posted: 10/29/2019

Position Type: Full-Time (Paid)

Function: Finance/Accounting

Primary domain: Education

City: San Francisco

Postal code: 94105

State: California

Country: United States

Organization Information:


$20M +


Mission statement:

Great education transforms lives. KIPP, the Knowledge is Power Program, is a non-profit network of 242 college-preparatory, public charter schools educating nearly 100,000 early childhood, elementary, middle, and high school students. KIPP schools are tuition-free, public charter schools open to all students.

Position Details:

Job Description:

Role Overview

The Finance team oversees all accounting and finance transactions for the KIPP Foundation and works to ensure the organization’s fiscal health. Reporting to the Director of Grants Management, the Manager of Grants Analysis & Administration has two major responsibilities: First, he/she/they will develop and manage grant budgets, including developing forecasts and generating financial reports. Second, s/he/they, in partnership with two other members of the Finance Team, will be responsible for overseeing post-award, grant administration for all philanthropic grants received by the KIPP Foundation.

The Manager, Grants Planning & Analysis is a full-time, exempt position to be based in our San Francisco office, reporting to the Senior Director, Grants Management, and will supervise one staff accountant.


Grant Planning & Analysis (Federal and Philanthropic Grants): 

·         Partner with Development Staff and the Financial Planning & Analysis Team (FP&A) to model/forecast grants in order to monitor spending and funding gaps

  • Support creation of grant proposals by assisting with budget creation and reviewing grant budget proposals

·         Partner with grant accountant manager(s) and provide day-to-day oversight of accounting functions related to grants, financial reporting, and recordkeeping of authorized grant spend against approved grants

·         Lead monthly grants performance review meeting with each Program team budget manager to review grant financials (budget to actuals) and identify any material changes

  • Work with the FP&A team to update grant planning assumptions in the financial/grant planning system based on historical and insightful analysis, strategic management decisions and conversations with program budget managers. This may include

o   Changes in grant revenue forecasts

o   Changes in personnel (headcount, promotions, title changes, new hires, etc.)

o   Changes in programming (scope, timing, focus, etc.)

o   Increased or decreased spending, as compared to budget and prior forecast

  • Ongoing maintenance and formal quarterly updates of the KIPP Foundation Coding Guide

Project Management of Non-Federal Grants:

  • With the assistance of the Grant Administrator, oversee the grant launch at the beginning of each philanthropic grant, using grant checklist to ensure smooth hand-off of grant documentation, donor restrictions, and reporting requirements from Development and ensure correct data entry of grant details in the Salesforce grants management system
  • With the assistance of the Grants Administrator, oversee the issuance of all subaward grant agreements either to the KIPP Network (KIPP Regions and Schools) or other outside partners
  • Lead cross-team meetings with the Development to discuss philanthropic grant execution and upcoming grant proposals
  • Monitor KIPP Foundation programs and work with program leads to ensure compliance with funder’s terms and conditions and deliverables; monitor spending; and request amendments to grant agreement (i.e. no-cost-extensions, etc.) in partnership with the Development Team, if needed

·         In partnership with the grant accountant manager, provide financial data to Development as per grant-reporting calendar


Stakeholder Management

·         Stimulates others to take action and accomplish goals, even when no direct reporting relationship exists

·         Adapts personal leadership style/approach to influence others

·         Timely conveys decisions to relevant stakeholders and takes follow-up actions to support decisions

  • Strong experience taking a consultative approach to provide seasoned guidance on compliance issues as well as key financial and operational best practices
  • Gathers information from multiple relevant sources and stakeholders when problem-solving


·         Strong communicator who knows how to listen as well as he/she/they can provide counsel and can produce strong written deliverables that are compelling and clear

  • Ability to compile and analyze data and prepare summary status reports

 Planning & Execution

·         Manages time and resources effectively, prioritizing efforts according to organizational goals

·         Regularly compares actual progress to planned milestones and adjusts plans accordingly, holding themselves and others accountable for achieving intended outcomes

·         Highly detail-oriented balanced with the ability to see the “big picture” and strategically problem solve

Continuous Learning

·         Continuously and humbly seeks opportunities for personal and organizational improvement. Proactively solicits and willingly accepts assistance

·         Values and encourages creative and innovative ideas



The ideal candidate for this role will be passionate about KIPP’s mission and values. In addition, he/she/they will bring to this role:

·         5+ years of experience managing grant private or government grant programs

·         Self-directed and results-oriented, demonstrating initiative, flexibility and follow-through

  • Knowledge of financial management and accounting principles, including reporting requirements and procedures
  • Knowledge of federal grants and OMB Uniform Guidance, a plus
  • Detailed and proficient with word processing, databases, Internet and presentation software
  • University, Nonprofit or philanthropic experience preferred
  • Must be eligible to work in the U.S. without sponsorship


KIPP offers competitive salary commensurate with experience. A comprehensive benefits package, generous vacation and PTO, 401k retirement plan with both pre- and post-tax options, as well as gym reimbursement, flexible spending account (FSA), and cell phone reimbursement are also offered by KIPP.



Commensurate with Experience

Posting Expiration Date:


How to Apply:

To apply please click on this link.

KIPP Foundation is an equal opportunity employer and an organization that values diversity. People from all diverse backgrounds are strongly encouraged to apply.



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