Founding Director of Operations and Finance

Alexander Twilight Academy

Posted: 11/5/2019

Position Type: Full-Time (Paid)

Function: Administration/Operations

Primary domain: Education

City: Boston

Postal code: 02116

State: Massachusetts

Country: United States

Organization Information:

Budget:

$1M - $3M

Website:

alexandertwilightacademy.org

Mission statement:

Alexander Twilight Academy is a 5th-8th grade tuition-free, independent school serving students from under-resourced backgrounds in Boston. Named after the first Black American to graduate from college in the United States, Alexander Twilight Academy provides students with the highest quality educational and life-enriching opportunities, regardless of family income or circumstance. 


Through a holistic curriculum of student-centered academics and leadership development, ATA empowers students to thrive in all educational settings and pursue lives of passion and purpose. Alexander Twilight Academy develops leaders who will change the world.

Position Details:

Job Description:

About the Opportunity

We are looking for a founding Director of Operations and Finance to launch and lead a new, innovative, mission-driven school in the fall of 2020.  As we prepare to open ATA, the founding Director of Operations and Finance will be instrumental in building the groundwork for Alexander Twilight Academy and will serve as a critical decision maker and thought partner to the Head of School.  The role will support all operational aspects involved with the school launch and will make a long-term commitment to serve as the Director of Operations and Finance for many school years to come. The ideal candidate would be able to start as soon as possible, but we can be flexible with work schedule and start date for the right person.

About You

        You are firmly committed to educational access, equity, social justice, and ATA’s mission and vision.

        You have worked in a school setting and ideally have prior experience founding a school.

        You have created and operated against budgets, managed teams and facilities, handled student recruitment and daily logistics, and have experience with procurement processes.

        You are steeped in process, are highly organized, and have a strong attentiveness to detail.

        You are unafraid to take proactive steps to make improvements and/or solve problems.

        You are a successful multi-tasker and thrive when managing concurrent projects under tight deadlines.

        You are a team player and able to jump into multiple different workstreams to achieve an end goal or mission.

        You are an excellent communicator and can explain technical and financial information clearly and concisely.

        You lead by example and you can connect with people from a variety of different backgrounds.

        You are receptive to feedback and focused on personal growth and development.

About the Role

As the Director of Operations, you will be responsible for managing all non-instructional components of the school, including:


Facilities

        Lead efforts in finding and selecting a school site for ATA’s launch in fall of 2020

        Oversee systems and processes for facilities maintenance and capital improvements

        Ensure adequate building security measures and access control


Student Services

        Manage and operationalize logistics of student arrival, dismissal, and transitions

        Oversee all planning and logistics of onsite and offsite school events such as field trips, family nights, performances, etc.

        Manage all parent and family communication, including the school website

        Manage oversight of all student record data (enrollment, attendance, demographic data, immunization records, emergency medical information, special education) to ensure it is up to date and accurate in the student information system, including auditing regularly for data integrity

        Serve as testing coordinator to manage all logistics of student test administration, including ordering materials, scheduling, and classroom set up

        Work with Instructional Leadership Team to generate student report cards and progress reports


Student Recruitment and Enrollment

        Coordinate and participate in student recruitment events, including open houses, tours, student interviews, and information sessions

        Develop and implement student recruitment marketing strategy

        Manage new student and returning student registration


Finance and Purchasing

        Own the overall school budget, including designing and facilitating the annual budget planning process and tracking expenses throughout the year to align with the proposed school budget and ATA’s mission and vision

        Produce financial reports for special projects, grants/contracts, and other ad-hoc requests

        Define, track, and report progress on financial health and sustainability metrics

        Develop and ensure a purchasing process for necessary school supplies and materials

        Partner with vendors and ensure they are paid accurately and in a timely manner

        Manage the school’s asset and supply inventory, including purchasing of furniture, equipment, and supplies


Technology and Equipment

        Oversee technology procurement and inventory process

        Troubleshoot hardware and software requests from teachers and staff

        Manage all user accounts and systems security

        Coordinate user training programs to ensure effective and efficient use of technological resources


Human Resources

        Manage maintenance of staff records, employee files, and certifications

        Maintain adherence to all employment laws and policies

        Manage the annual performance management process


Risk Management and Compliance

        Create and maintain building safety plans

        Plan and conduct all school-wide safety drills

        Create and manage systems for all mandated compliance reporting

Qualifications:

        Bachelor’s Degree required, Master’s in business, finance, accounting or public administration and/or CPA preferred

        At least 3-4 years of professional experience; nonprofit or public sector experience preferred

        Previous classroom experience or experience in a school setting is a plus

        Excellent written and oral communication skills

        Advanced proficiency in MS Excel and experience with different financial management systems

Benefits:

Not Specified

Salary:

$90k - 100k

Posting Expiration Date:

1/4/2020

How to Apply:

Please submit a resume and cover letter to [email protected]


 

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