Business Administrator

Alder Graduate School of Education

Posted: 11/23/2019

Position Type: Full-Time (Paid)

Function: Finance/Accounting

Primary domain: Higher Education

City: Redwood City

Postal code: 94062

State: California

Country: United States

Organization Information:


$3M - $10M


Mission statement:

To create opportunity and cultivate success for every student by recruiting and educating excellent teachers and leaders who reflect our schools’ communities. 

Position Details:

Job Description:

Alder offers a teacher residency program that provides students with the opportunity to earn a Master’s degree and teaching credential in one year and an apprenticeship with an experienced mentor teacher four days a week in a partner K-12 school. Since 2010 we have educated over 350 teachers across California and Memphis, and data show that our graduates are more effective as teachers, stay in the profession longer, and their demographics more closely mirror those of the K-12 students.

As we grow and scale to new K-12 school systems, Alder is looking for a Business Administrator to implement and improve daily financial systems including billings, invoice payments, expense reimbursements, donor tracking, contract tracking, and other related systems. The ideal candidate will have financial and/or accounting expertise and familiarity with contracts. They will thrive in an informal, fast-paced, start-up environment and will bring a solution-oriented, client service mindset to the position. They will also demonstrate excellent attention to detail and enjoy working collaboratively with multiple stakeholders.

Alder is an equal opportunity employer, and we value diversity.


Reporting to the COO/CFO, the Business Administrator implements daily processes for billings, invoice payments, expense reimbursements, donor tracking, contract tracking, and related systems; and refines processes as needed to improve accuracy and efficiency. Alder’s headquarters are in Redwood City, CA.

  • Process invoices and expense reimbursements in a timely, accurate manner
  • Collaborate with back office service provider regarding accounting, payroll, retirement plan, and other related activities
  • Collaborate with Enrollment Team to develop and implement student billing process for academic year 2020-2021
  • Maintain grant tracker, process grant acknowledgments, support grant reporting; currently in Excel, potentially moving to another platform
  • Collaborate with CEO and Director of Strategy & Development to develop and implement process for tracking donor contributions and supporting data
  • Support the annual insurance renewal process; collect and store insurance certificates of contractual partners
  • Collaborate with CFO to ensure legal and regulatory compliance regarding all financial functions
  • Identify and recommend opportunities to streamline processes and/or improve results
  • Perform other related duties as required


  • Maintain storage and monitoring system of all contracts to track requirements, terms, payments, and other key factors
  • Manage office vendor contracts including cell phone, alarm, internet, and related contracts as needed
  • Collaborate with COO/CFO and Senior Director of Partnerships to develop MOUs for K-12 partner relationships
  • Interface with contractual partners regarding payments and other aspects of MOUs
  • Perform other related duties as required



1) Required knowledge, skills, and abilities:

        Financial/analytical skills

  • Demonstrated experience with finance and/or accounting
  • Comfort level with audit, compliance, and budget monitoring processes
  • Track record with grants management
  • Strong analytical and problem-solving skills
  • Contract management skills
  • Familiarity with contract language and contract management
  • Precision with respect to contract language

        Communication skills

  • Strong communication skills, written and verbal
  • Ability to clearly communicate financial and contractual terms

        Technical skills

  • Extremely detail oriented and dedicated to accuracy and thoroughness
  • Strong spread sheeting and data visualization skills
  • Comfort with accounting, accounting software, and finance workflow solutions
  • Strong planning skills, with an ability to set up systems and processes to streamline accounting and finance functions
  • Excellent organizational, time management and follow-up skills

        Professional skills

  • Ability to manage the ambiguity and multiple priorities inherent in an entrepreneurial environment
  • Ability to work well with others and build relationships across teams
  • Understanding of how to handle sensitive and confidential information
  • Commitment to the organization’s mission and values
  • Experience in nonprofit and/or higher education a plus
  • Integrity/ethics beyond reproach

2) Educational level required:

        Bachelor’s degree required

3) Experience required:

        Three to five years of experience in a related position

        Experience working in a start-up or dealing with ambiguity


Full health care package, tuition or student loan reimbursement, 403b retirement plan


Commensurate with Experience

Posting Expiration Date:


How to Apply:

If you are interested, please submit your application here:


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