Director of Operations

Science Philanthropy Alliance

Posted: 2/12/2020

Position Type: Full-Time (Paid)

Function: Administration/Operations

Primary domain: Science/Technology

City: Palo Alto

Postal code: 94306

State: California

Country: United States

Organization Information:


$3M - $10M


Mission statement:

The mission of Science Philanthropy Alliance is to increase philanthropic support for basic scientific research. We accomplish this by understanding the opportunities and complexities philanthropists face in funding basic science, and providing advice and learning opportunities for individual philanthropists and foundation staffs on how to support basic research most effectively. We believe philanthropy plays a critical role in advancing basic scientific knowledge—knowledge that is essential to the improvement of human health and welfare. 

Position Details:

Job Description:

Director of Operations

Reporting to the president, the Director of Operations primary role will be to manage the staff and operational activities of the organization. The successful candidate will bring staff management and significant budget management experience, familiarity with philanthropy, and excellent people and project management skills. The Director of Operations will be tasked with establishing norms to cultivate an inclusive, focused, metrics and outcomes-oriented team.

The Director of Operations will work closely with the president on strategic planning, and preparation for board meetings. The Director of Operations will establish and track organizational and individual performance metrics to track progress and build accountability. Finally, the Director of Operations will complement the work of the president and all advising staff and activities to build the community of basic science research funders.

The Director of Operation’s responsibilities will include:

·       Supporting and advising the President on matters of strategic importance to the organization

·       Supporting work with the board

·       Managing or overseeing all of the operational staff

·       Working closely with the advising team

·       Managing budget and financial planning

·       Overseeing membership recruitment and retention, and grants management

·       Managing recruiting, hiring and training of new staff

·       Overseeing the advising portfolio management and the weekly strategy meetings

·       Overseeing the production of timely reports, including financial, board (organizational metrics), advising metrics and staff performance

·       Ensure that events and communications support both members and advising activities

·       Overseeing data management to support organizational metrics

·       Overseeing office management and team meetings

·       Liaison to New Venture Fund

·       Overseeing establishment of administrative procedures, policies, and organizational norms

·       Knowledge of diverse groups, working with a multicultural workforce, and sensitivity to and appreciation for cultural differences

·       Travel as needed

·       Completing timesheets as required by NVF

 Direct reports

·       Communications Manager

·       Budget and Data Manager

·       Administrative Assistant

New Venture Fund

Science Philanthropy Alliance is a project of the New Venture Fund, a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. The New Venture Fund is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. The New Venture Fund's work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.



Skills and Experience

The successful candidate will have many of the following qualifications and attributes:

·       Experience managing and empowering a team

·       Experience managing the budget of an operation the size of the Alliance

·       Developing and analyzing reports that allow for strategic decision making

·       Experience in and knowledge of university systems, fundraising campaigns and/or strategic planning

·       Excellent organizational and analytical skills

·       Compelling communication, consensus building, and facilitation skills required

·       Ability to manage multiple concurrent projects and prioritize accordingly

·       Well organized, a consensus builder, and adept in creating effective interpersonal relationships

·       Ability to construct plans and adhere to deadlines; attention to detail required

·       Excellent written skills


Additional professional requirements

·       7+ years in a university or non-profit setting

·       Bachelor’s degree from an accredited institution required, and an advanced degree preferred


Competitive employee benefits package.


Commensurate with Experience

Posting Expiration Date:


How to Apply:

To apply for this position, please send your cover letter and resume to [email protected].


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