Senior Executive Assistant

Committee for Children

Posted: 3/3/2020

Position Type: Full-Time (Paid)

Function: Administration/Operations

Primary domain: Youth Development

City: Seattle

Postal code: 98121

State: Washington

Country: United States

Organization Information:

Budget:

Not Available

Website:

https://www.cfchildren.org/

Mission statement:

To foster the safety and well-being of children through social-emotional learning and development.  

Position Details:

Job Description:

Committee for Children is on a mission to ensure that children everywhere can thrive. Since 1979 we’ve championed the cause of educating the whole child through advocacy, leadership in the field, and programs in social-emotional learning (SEL) and child safety.

In our pursuit of positively transforming the social-emotional well-being of 100 million children annually by 2028, Committee for Children is looking for an experienced senior executive assistant to join our team! In this role, you’ll provide exceptional strategic and operational support, project management, and administrative coordination to the chief executive officer (CEO), chief operating officer (COO), and chief of staff (COS), as well as providing managerial support to the board of directors. The ideal candidate will have impeccable attention to detail and strong communication and writing skills, as well as maintaining excellent relationships both internally and externally while upholding the highest level of confidentiality. Experience working in a fast-paced, dynamic, and ambiguous environment is required.


Primary Responsibilities Include

·       Manage complex calendars and coordinate both internal and external meetings

·       Develop and assist with preparation of presentation materials and briefs

·       Review and summarize reports and documents; prep meeting materials and agendas and take meeting notes

·       Track agenda/action items and follow-up, with an emphasis on prioritization and impact on scheduling as well as integrating time management

·       Coordinate all travel arrangements (domestic and international), develop itineraries, manage pre- and post-logistics

·       Develop and manage an annual calendar that includes key meetings, events, conferences, timelines, and deliverables to ensure adequate time for planning and consistent adherence to the strategic priorities of different times of the year

·       Collaborate with Executive Leadership Team (ELT) members and key staff to ensure timely coordination and review of materials requiring chiefs’ attention in advance of meetings or events

·       Assist chief of staff with logistics for all types of board of directors’ meetings; organize and coordinate calendars for committee and task force meetings as well as board-focused webinars and recorded sessions

·       Ensure timely communications and handling of confidential information

·       Serve as a liaison across teams and work with departments across the organization

·       Participate in the development and implementation of administrative standards, policies, and practices

·       Monitor and maintain subscriptions, passwords, SharePoint site, contacts, and filing systems

·       Provide high level of customer service to all visitors, guests, and partners

·       Collaborate with the executive assistant and other support staff, organizing resources as needed to ensure efficient and effective coverage of tasks, projects, and other duties as assigned



Qualifications

·       BA or 7 years’ experience as an executive assistant; supporting a CEO or executive director preferred

·       3+ years’ experience supporting the duties and responsibilities of a board of directors

·       3+ years’ project management/coordination and/or event planning experience

·       Proven track record of working in a dynamic, fast-paced environment requiring a high level of attention to detail

·       Exceptional computer skills and experience using Microsoft Word, Excel, PowerPoint, SharePoint, OneNote, and Outlook, as well as Zoom, WebEx, Skype, or other conferencing software


Knowledge, Skills, and Abilities

·       Proven high integrity and sound judgment in decision-making, upholding discretion with confidential matters and sensitive information

·       Exceptional organization and time management skills, ability to prioritize multiple tasks to meet changing deadlines and requests, while strategically thinking ahead

·       Ability to offer creative and simple solutions when faced with challenges, thoughtfully considering alternatives to implement the best course of action

·       Exceptional verbal and written communication skills with the ability to disseminate information clearly and concisely; strong attention to detail when composing and drafting materials and communications

·       Demonstrated ability to work in a dynamic, fast-paced environment where there are role overlaps, ambiguity, and conflicting points of view

·       Comfortable working independently and as part of a team with strong experience assessing when to act autonomously or coordinate with others

·       Ability to react well under pressure and maintain a positive, cooperative, and professional attitude under a variety of circumstances

·       Commitment to ongoing growth and development; willingness to actively participate in organization-wide learning, including a focus on diversity, equity, and inclusion

·       A well-developed sense of humor and ability to work with a diverse team of individuals



Organization-Wide Essential Functions

·       Exercise confidentiality and discretion with regard to organizational matters

·       Demonstrate a commitment to Committee for Children values

·       Demonstrate a customer service focus

·       Develop and maintain effective working relationships across the organization

·       Maintain regular and predictable attendance of set work schedule

·       Perform other tasks as requested and assist with special projects as required



Working Environment

·       General office with high computer use

·       Full-time (Monday through Friday)

·       Ability to lift and move 30 lbs. for meeting and event set-up

·       Attendance at other evening meetings or weekend events may be required from time to time


About Committee for Children

For 40 years, Committee for Children has been helping children learn, grow, and thrive by teaching them how to understand emotions, build meaningful relationships, and resolve conflicts. We believe if you make a positive impact on enough children through social-emotional learning, then the ripples will help a family, a school, a community, and ultimately, the world. We call it the Empathy Effect, and it’s what we’ve worked toward since 1979. We believe that successfully ensuring the safety and well-being of all children will require the involvement of our greatest thinkers. That’s why we bring together diverse opinions and viewpoints—from educators, philanthropists, community activists, scientists and researchers, private-sector executives, and behavioral specialists. Come join the effort. And let’s grow kinder together.

We have excellent employee tenure because we take great care of our most valued assets—our employees. This role will offer some amazing opportunities to add value, contribute, and make a difference while enjoying new challenges, a collaborative and diverse team, professional development opportunities, and work/life balance. Committee for Children offers competitive benefits including medical, dental, vision, life, and retirement with employer match. We also offer subsidies for commuting, wellness, and staff development.

Committee for Children is proud to be an equal opportunity employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We encourage all qualified applicants to apply, without regard to race, color, age, disability, gender, marital status, national origin, genetics, religion, sexual orientation, gender expression, political affiliation, gender identity, veteran status, or other applicable legally protected characteristics.

Qualifications:

·       BA or 7 years’ experience as an executive assistant; supporting a CEO or executive director preferred

·       3+ years’ experience supporting the duties and responsibilities of a board of directors

·       3+ years’ project management/coordination and/or event planning experience

·       Proven track record of working in a dynamic, fast-paced environment requiring a high level of attention to detail

·       Exceptional computer skills and experience using Microsoft Word, Excel, PowerPoint, SharePoint, OneNote, and Outlook, as well as Zoom, WebEx, Skype, or other conferencing software

Benefits:

Not Specified

Salary:

$90k - 100k

Posting Expiration Date:

5/2/2020

How to Apply:

Please apply via the link below:

https://committee-for-children.breezy.hr/p/efa93fa37d04-senior-executive-assistant?source=www.cfchildren.org


 

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