Accountant (Part Time 50% Bond Funded)
Ideal Candidate Statement:
Ohlone College is seeking a highly qualified candidate to join its Business Services team. The successful candidate will play a critical role in helping monitoring all Bond related financial transactions and their reporting in conjunction with various stakeholders.
This role requires integrity, independence, initiative, judgment, discretion and reliability. It also requires the ability to plan ahead and work around hard deadlines while maintaining cooperative relations with other departments. The successful candidate’s work affects the accuracy of reporting to senior management, Board and the public. It also directly impacts the integrity of Ohlone College Business Services team. Attention to detail and taking pride in generating accurate and timely work are a must.
Job Description Summary:
This position is paid for by Measure G Bond. Position will be performing accounting duties for the Measure G Bond
BASIC FUNCTION :
Under the direction of an assigned supervisor, perform professional fund accounting and budgetary work involved in establishing, analyzing, auditing, reconciling and maintaining financial records of all General Obligation bond related projects; provide administrative support in the review, analysis and development of designated budgets and accounts; prepare and audit a variety of financial, statistical and budgetary reports, statements and records.
Knowledge Skills and Abilities:
Methods, procedures and terminology used in professional fund accounting work.
General accounting and business functions of an educational organization including general ledger, sub-ledger, budgets and payroll functions.
Analysis of complex financial statements and reports.
Financial and statistical record-keeping techniques.
Preparation of financial statements and comprehensive accounting reports .
Preparation, review and control of assigned accounts.
Budgeting practices regarding monitoring and control.
Financial analysis and projection techniques.
Research and statistical evaluation techniques .
Applicable laws, codes, regulations, policies and procedures including federal OMBs, sales tax and IRS laws pertaining to 50l© 3 status.
Technical aspects of field of specialty.
Operation of a computer and assigned software including database systems.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy .
Perform professional accounting and budgetary work involved in establishing, analyzing, auditing, reconciling and maintaining financial records.
Provide administrative support in the review, analysis and development of designated budgets and accounts .
Prepare and audit a variety of financial, statistical and budgetary reports, statements and records. Compare numbers and detect errors efficiently .
Prepare and analyze comprehensive accounting reports.
Reconcile, balance and audit assigned accounts and budgets.
Provide consultation concerning assigned accounting activities and related functions.
Reconcile various fiscal statements to assure accurate fund accounting as assigned. Communicate effectively both orally and in writing .
Interpret, apply and explain rules, regulations, policies and procedures.
Establish and maintain cooperative and effective working relationships with others.
Add, subtract, multiply and divide quickly and accurately.
Maintain accurate financial and statistical records.
Analyze financial data and prepare reports, forecasts and recommendations. Meet schedules and time lines.
Operate standard office equipment including a computer and assigned software. Determine appropriate course of action within clearly defined guidelines.
Perform professional fund accounting and budgetary work involved in establishing, analyzing, auditing, reconciling and maintaining financial records; assure financial activity of assigned accounts complies with applicable laws, codes, rules, regulations, policies and procedures.
Calculate, post, audit and adjust journal entries; update accounts to reflect revenue and expenditures; audit accounts for errors and make appropriate adjustments; reconcile various fiscal statements to assure accurate fund accounting; assure financial statements and cash amounts match organizational records as assigned; initiate account transfers and other transactions as needed.
Provide support, assistance, monitoring and filing reports for deposits, grants and categorical programs; reconcile fiscal statements and input data into an assigned database communicate with administrators to assure compliance with applicable laws, rules, regulations, codes and College policies and procedures; prepare year-ended closing programs for assigned funds.
Provide support to auditors for bond related transactions assure the accuracy and completeness of auditable documentation and records; review and provide necessary data and submit required forms to appropriate federal and State agencies.
Oversee the appropriate disbursement and expenditure of program-specific and restricted funds as assigned by the position; generate, maintain and update program and project accounts and funds; assure program compliance with applicable laws, regulations and codes; voucher capital projects, scheduled maintenance and assigned bond measures; assure invoice approval in accordance with audit requirements; mail financial documents to appropriate parties as assigned.
Reconcile a variety of accounting systems in preparation of Bond oversight committee presentations as assigned; generate, update and distribute expenditure sheets; develop media and documents for presentations as required; assure accuracy of expense and budget reconciliations. Download bank statements and prepare journal entries to record interest for various bond funds; reconcile the general ledger with assigned statements.
Maintain awareness of applicable State rules, regulations, laws, litigation, policies and procedures including the California Education Code to assure program compliance.
Prepare retention withheld records for construction projects; assure processing of invoices by Escrow institutions; process bank account transfers, including accounts payable, payroll and transfer corrections; assure the accuracy of financial information.
Generate, maintain, update and submit a variety of financial, narrative and statistical reports and documents to appropriate State, federal, private and College agencies, including Fusion updates and Year-End Closing Entries.
Review and process accounts payable related to construction projects, review and monitor cash flow for assigned bank accounts; prepare and submit documents to assigned governmental entities as required.
Provide administrative support in the review, analysis and development of designated budgets and accounts; monitor, evaluate and reconcile accounts related to assigned funds and budgets.
Prepare and audit a variety of financial, statistical and budgetary reports, statements and records related to income, expenditures, reconciliations, budgets and assigned accounting functions; review and analyze financial statements, records and reports to assure accuracy, completeness and compliance with established guidelines, procedures and principles.
Provide consultation to administrators and personnel concerning assigned accounting and budgetary activities and related functions; respond to inquiries, resolve issues and conflicts and provide detailed and technical information concerning related standards, practices, laws, codes, regulations, policies and procedures.
Input a wide variety of financial and statistical data into an assigned computer system; establish and maintain automated records and files; initiate queries, manipulate data and generate a variety of computerized reports; assure accuracy of input and output data.
Prepare, review and evaluate various financial documents and correspondence as assigned; assure mandated reports are completed and submitted to appropriate agency or personnel according to established time lines.
Communicate with personnel and a variety of outside organizations to exchange information, coordinate activities and resolve issues or concerns.
Maintain current knowledge of laws, codes, rules, regulations and pending legislation related to assigned accounting functions.
Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.
Attend and participate in various meetings, committees and in-services as assigned.
OTHER DUTIES :
Perform related duties as assigned.
PHYSICAL DEMANDS :
Ability to operate a computer keyboard. Ability to comprehend a variety of materials. Ability to exchange information .
Sitting for extended periods of time. Reaching overhead and above shoulders.