Foundation Coordinator

Holy Family Catholic School Foundation

Posted: 9/9/2020

Position Type: Part-Time (Paid)

Function: Administration/Operations

Primary domain: Education

City: Des Moines

Postal code: 50316

State: Iowa

Country: United States

Organization Information:


Not Available


Mission statement:

We exist to encourage, solicit, and manage funds that provide Holy Family School with sufficient resources necessary to ensure and exemplary education designed to meet the needs of its students. 

Position Details:

Job Description:

The Foundation Coordinator provides critical operational and administrative support to the Foundation and its diverse community. This position executes a broad range of responsibilities, from general administration to event and market support, to ensure the Foundation consistently carries out its important mission. 

The Foundation Coordinator has four primary responsibilities:

General Administration

  • Support the overall functioning of the Foundation office by managing mail, responding diligently to phone calls and email requests, and ordering office supplies
  • Support Board President by coordinating Board meetings including scheduling, agenda planning, material preparation, arranging catering, logistical support, and drafting meeting minutes and follow-up items
  • Maintain, organize, and digitize all pertinent Foundation records on Google Drive
  • Other responsibilities and duties, as assigned

Database Management

  • Manage and maintain DonorView database with up-to-date information and details
  • Record all gifts in database; download to QuickBooks for Bookkeeper
  • Draft and mail gift acknowledgement letters to donors
  • Generate detailed reports from DonorView, as requested
  • Assist Advancement Director with targeted giving strategies

Event Support

  • Manage event production calendar and plans for all Foundation events and appeals, in partnership with Advancement Director
  • Create event pages using DonorView software to promote fundraising efforts
  • Work with vendor on timely printing of all event collateral, including Save the Dates, registration cards, event signs, etc.
  • Support event committees to ensure successful execution

Marketing Execution

  • Work closely with Advancement Director on executing annual marketing strategy, including creating and implementing a social media plan, drafting and sending electronic newsletters, and compiling and writing information for the Annual Report
  • Update website content on a routine basis with relevant information



  • Bachelor’s Degree
  • At least 5 years of professional experience in an operational and administrative capacity
  • Experience in the nonprofit sector, preferred
  • Experience in social media and digital marketing, preferred
  • Proficient in Microsoft Office or Google Suite
  • Knowledge of Customer Relationship Management (CRM) systems and databases
  • Strong project management and organization skills; ability to juggle multiple tasks simultaneously
  • Bias toward action; drives projects to completion
  • Strong written and verbal communication skills


  • Believes in and promotes the mission of the Foundation
  • Enjoys executing a variety of tasks and driving projects to completion
  • Maintains collaborative relationships with board members, donors, and school staff
  • An innate problem solver
  • Savvy with technology
  • Service-oriented; enjoys helping others
  • Good communicator; friendly and outgoing
  • Comfortable speaking in small and large settings


Not Specified


Less than $60k

Posting Expiration Date:


How to Apply:

Please send your cover letter and resume to Board President, Janet Holms, at [email protected].


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