Director of Finance & Administration

Philadelphia Futures

Posted: 9/15/2020

Position Type: Full-Time (Paid)

Function: Finance/Accounting

Primary domain: Education

City: Philadelphia

Postal code: 19102

State: Pennsylvania

Country: United States

Organization Information:

Budget:

$3M - $10M

Website:

www.philadelphiafutures.org

Mission statement:

Our Mission

Philadelphia Futures supports low-income, first-generation-to-college students with the tools, resources, and opportunities necessary for admission to and success in college.

Our Vision

Philadelphia Futures envisions a city where every student has what they need to succeed in college and thrive in life.

For more information about Philadelphia Futures, visit our website:  www.philadelphiafutures.org

Position Details:

Job Description:

Philadelphia Futures is currently seeking a Director of Finance & Administration to join our team

Significant responsibilities of this position include:

1) Financial Management — 50%

  • Ensure timely, clear, and accurate preparation of budgets and financial reports.  Analyze, prepare, and present financial and budget reports including monthly financial statements, quarterly budget reports, cash flow forecasting & analysis and annual financial reports for the Board and the Executive Director, as well as grant proposals and reports
  • Assist the Executive Director with the creation, analysis, and reporting on indicators on the financial health of the organization, including the annual budgeting process
  • Assist the Executive Director in communicating and presenting financial matters to the Board and other key stakeholders
  • Oversee the management of organizational investments in conjunction with Investment Manager; update the Board and Executive Director about investment status and performance
  • Develop and maintain accounting and administrative policies and procedures
  • Ensure approval and correct allocation of organizational expenses
  • Manage payroll, accounts payable, cash disbursements, accounts receivables, and cash receipts 
  • Coordinate and lead the annual audit process, working with external auditors and the finance committee of the board of directors
  • Ensure the completion of tax reporting requirements

2) Oversee Human Resources, IT and Administration — 40%

  • In conjunction with the Executive Director, analyze, create, and execute Philadelphia Futures’ policies, procedures, and practices on personnel matters 
  • Monitor and evaluate benefit offerings, manage staff enrollment and administration; document requests for PTO
  • Ensure key administrative functions as well as facilities to ensure efficient and consistent operations
  • Manage the implementation and maintenance of technology, including Salesforce, G-Suite and QuickBooks
  • Recommend, plan, and direct new information technology strategies, systems, and policies to advance organization objectives
  • Secure and maintain functional physical space that meets organizational needs
  • Manage relevant vendor and consultant relationships and accounts

3) Supervisory and Management responsibilities — 10%

  • Serve as a member of the Philadelphia Futures management team
  • Ensure that students, staff, volunteers and others are provided professional, courteous, and timely operational support and service
  • Responsible for planning and implementing organization-wide programs, events, trainings, and outreach efforts as needed.
  • Supervise part-time bookkeeper/accountant, Events Manager, Operations Assistant and administrative interns
  • All other duties as assigned 

Qualifications:

The successful candidate for this position will possess the following experience, skills and attributes:

  • At least 7 years of overall professional experience; ideally 6+ years of financial and operations management experience. 
  • A college degree; MBA and/or CPA is preferred.
  • A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making
  • At least 3 years of experience with final responsibility for the quality and content of financial data, reporting and/or audit coordination
  • Experience with management and supervisory responsibilities
  • Ability to translate financial concepts to – and effectively collaborate with – colleagues with and without a background in finance
  • Technology savvy with at least 3 years of experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of and facility with accounting and reporting software including QuickBooks;  Salesforce and G-Suite
  • Experience with benefits administration
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
  • Commitment to Philadelphia Futures’ core mission, values, and programs
  • Passion for working with first-generation-to-college, low-income students

Benefits:

This is a full-time, exempt position and offers a competitive compensation/benefits package based on experience.  Salary range is between $85,000 and $100,000.  This position reports to the Executive Director, Philadelphia Futures.  

Salary:

$90k - 100k

Posting Expiration Date:

11/14/2020

How to Apply:

To Apply, please complete this application:   https://forms.gle/QxeTRGUZAyTPH7ap7

For more information on Philadelphia Futures, visit our website:  www.philadelphiafutures.org

Philadelphia Futures is deeply committed to the principles of equity, diversity, and inclusiveness.  Philadelphia Futures is an Affirmative Action/Equal Opportunity employer.  Minorities, women, and individuals with disabilities and veterans are strongly encouraged to apply. 


 

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