Grants Manager

Carroll Petrie Foundation

Posted: 12/11/2020

Position Type: Full-Time (Paid)

Function: Administration/Operations

Primary domain: Foundation/Grantmaking

City: Santa Fe

Postal code: 87501

State: New Mexico

Country: United States

Organization Information:


$10M - $20M



Mission statement:

The Carroll Petrie Foundation is a family foundation dedicated to supporting animals and the natural world. The Foundation has an active and deeply engaged Board of Directors and a growing staff of three. The Foundation awarded approximately $13.7 million in grants in 2020. The Foundation offers funding through two programs: Animals and Environment. The Animals Program is centered on animal welfare, and the Environment Program focuses on habitat conservation and restoration, pollinators, and the protection of wildlife.

Position Details:

Job Description:

Job Title: Grants Manager

Location: Santa Fe, New Mexico

Reports to: President

The Carroll Petrie Foundation is seeking an exceptionally organized, detail-oriented, motivated, and collaborative individual to join the Foundation as Grants Manager.   

Job Summary

The Grants Manager will be responsible for all grants management functions and daily grant activities, working in close collaboration with program and finance staff through the full lifecycle of all grants. Additionally, the Grants Manager will provide ongoing support to the Controller for investment-related document management and annual audit and tax returns. The Grants Manager will also play a critical role in refining the Foundation’s overall administrative process to ensure effective and efficient operations, including maintaining the Foundation’s files and serving as the Foundation’s lead grantmaking and operational support staff member.

Key Responsibilities

  • Manage the administrative grantmaking process for the lifecycle of every grant; develop and manage workflow processes for all types of Foundation grants

  • Administer Foundation’s grants management database (GivingData); master and manage database to meet requirements and assure data integrity

  • Develop, maintain, and ensure proper grants management systems are in place and consistently followed

  • Serve as Foundation representative to PEAK Grantmaking

  • Stay up-to-date on latest developments and ensure ongoing best practices for Foundation’s grant database

  • Participate in ongoing efforts to improve and streamline the Foundation’s grantmaking policies, workflows, and procedures 

  • Maintain corporate, administrative, financial, investment, and grant-related files

  • Provide operational support to the Controller; assist with investment document processes, including subscription agreements

  • Provide documentation for grant-related transactions for annual audit and tax returns

  • Assist with annual audit-related preparation and correspondence  

  • Assist in the preparation and assembly of board materials, including report creation

  • Other duties as requested


  • Five or more years of related work experience

  • Superior organizational skills with proven ability to build and manage administrative systems

  • Excellent time management and demonstrated ability to handle multiple deadlines and priorities while maintaining accuracy and attention to detail

  • Highly motivated, with a proactive work ethic and a strong focus on customer service internally and externally

  • Desire to work as part of a small team in a highly collaborative environment; a committed team player with a willingness to help where needed

  • Proficiency in MS Office (Word, Excel); the ability to learn new applications quickly

  • Discrete, with a demonstrated ability to handle sensitive information effectively and confidentially; a strong willingness to protect the privacy of the directors and family members

  • A positive attitude

  • Preference may be given to applicants with prior paralegal experience


The Carroll Petrie Foundation offers a competitive salary and benefits package, including a generous retirement plan and health insurance benefits.


Commensurate with Experience

Posting Expiration Date:


How to Apply:

Applications will be held in the strictest confidence. To apply, please forward a resume and cover letter describing your interest and qualifications (in PDF format) to [email protected]. Please include “Grants Manager - YOUR NAME” in the subject line. Applications will be accepted until the position is filled. Thank you in advance for your interest and work on this application!


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