Development Associate

Livermore Lab Foundation

Posted: 1/19/2021

Position Type: Part-Time

Function: Fundraising/Development

Primary domain: Foundation/Grantmaking

City: Remote (Tri-Valley Region)

Postal code: 94550

State: California

Country: United States

Organization Information:


$1M - $3M


Mission statement:

To advance fundamental scientific knowledge and create transformative technologies to enhance human health, safety, and quality of life for current and future generations. LLF carries out this mission by seeking philanthropic contributions to support scientific education, research and innovation at Lawrence Livermore National Laboratory (LLNL) to open the doors to the future. 

Position Details:

Job Description:

The Livermore Lab Foundation is a 501(c)3 nonprofit organization dedicated to advancing scientific research and inspiring the next generation of scientists and engineers to help ‘open the door’ to a better future for all. To achieve its mission, LLF seeks philanthropic support for research initiatives and STEM education programs in partnership with Lawrence Livermore National Laboratory (LLNL).

Position Description:
Reporting to and in partnership with the Executive Director, the Development Associate will help fulfill the Foundation’s fundraising, program, and operational goals as it continues to grow. As a new position in the organization, the Associate will have the opportunity to help refine the development function, including donor relations and stewardship, marketing and communications, direct mail appeals, and special events. The position requires a self-motivated professional who exercises the highest level of discretion and can work independently while coordinating with team members located in multiple locations. Our ideal candidate is familiar with the challenges and opportunities of managing a small nonprofit, interested in taking their advancement skills to the next level, and is committed to LLF’s mission. Note: This is a 15-hour, flexible work week position, with the potential of additional hours as needed. Salary commensurate with experience.


Development Responsibilities
• Support management of the Foundation’s customer relationship management (CRM) system (Neon donor database) to ensure that constituents, communications and gifts are properly documented and updated.
• Manage donor accounts and track gift records, supporting team in ensuring appropriate stewardship and communication, including coordination and execution of timely email and print correspondence.
• Perform ongoing tasks using the CRM (e.g., donation processing, monthly reporting/reconciliation, weekly duplicate scans, acknowledgment letters, list sharing with MailChimp newsletter audience).
• Conduct preliminary research on relevant corporate, government and foundation grant opportunities, and help screen/qualify individual donor prospects.
• Help design and implement an ongoing process for identifying grant opportunities, including research, proposal submissions, and tracking documents in compliance with reporting requirements.
• Coordinate production and mailing of year-end appeal letters and other campaigns as directed.

Administrative and Operating Support
• Organize and maintain records and shared online file storage for LLF programs and operations, including administrative policies and procedures, membership and subscription renewals, invoices, and other legal and financial compliance requirements.
• Handle all administrative details associated with LLF-hosted events (e.g., Board meetings, STEM student programs, speaker panels, etc.), including preparing and distributing notices, agendas, minutes, and ordering LLF-branded merchandise as needed.
• Regularly update Foundation’s public web content (news stories, Flickr albums, etc.)
• Monitor and maintain office and marketing supply inventory such as letterhead, business cards and annual reports.
• Participate in weekly staff meetings (currently via Zoom) and remain available at least 1-2 hours each work day for time sensitive tasks.
• Work collaboratively with LLNL colleagues, LLF consultants and community partners to execute special events and projects.
• Provide additional administrative support for the Executive Director and Board members as needed.


Desired Qualifications, Skills and Requirements
• Experience with CRM database management and proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Comfortable and skilled with technology, including DropBox, MailChimp, Word Press, Zoom, various social media platforms and other applications to support nonprofit office management and communications.
• A self-starter with ability to work independently and collaboratively with minimal supervision, manage time efficiently, prioritize and complete multiple projects simultaneously, and remain calm and constructive under deadlines.
• Excellent judgment and attention to detail and accuracy; dependable and discrete in performing highly responsible and sensitive duties, especially regarding confidential records and programs.
• Ability to assist in the planning and execution of various donor and programmatic events, working closely with vendors and partners as appropriate.
• Excellent written, oral communication, and interpersonal skills.
• Must have the ability to work a flexible and varied schedule, including some evenings and weekends, to accommodate organizational events.
• Ability to anticipate information or resource needs as the Foundation’s scope of activities grows in scale and complexity.
• Previous experience with nonprofit, governmental or philanthropic organizations.
• Interest in science education a plus.

Licensure and Other Requirements
• Valid CA driver’s license and automobile insurance
• May require some travel within the Tri-Valley region
• Ability to pass background check

Equal Opportunity Employer
The Livermore Lab Foundation values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment and volunteering. Accordingly, LLF does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status or disability, or the perception of any of the above. Diverse candidates are encouraged to apply.


Not Specified


Commensurate with Experience

Posting Expiration Date:


How to Apply:

For immediate consideration please send a cover letter and resume to [email protected]
First review set for February 5, 2021.


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