Business Operations Manager

Oak Meadow School

Posted: 3/4/2021

Position Type: Full-Time

Function: Administration/Operations

Primary domain: Education

City: Littleton

Postal code: 01460

State: Massachusetts

Country: United States

Organization Information:

Budget:

Not Available

Website:

oakmeadow.org

Mission statement:

Announcement of Job Opening at Oak Meadow School
Business Operations Manager
Beginning March 2021
Oak Meadow School was founded in 1977 as a Montessori school for early childhood students.
Over the years, elementary and middle school, and most recently, toddler grade levels have
been added. Oak Meadow now has a reputation for being one of the finest independent
schools in the country, matriculating its graduates to the most selective independent high
schools in New England.
Oak Meadow School is currently embarking upon a new and exciting chapter in its ongoing
commitment to professionalism, transparency, excellence, and inclusivity. Over the past year,
the school’s Diversity, Equity and Inclusion (DEI) Task Force (composed of teachers, staff,
parents, and trustees) has significantly advanced the school’s commitment to equity, inclusion,
anti-racism, and justice. Central to this initiative is the determination to place diversity and
inclusivity at the forefront of our hiring and retention policies. Because students thrive better
when they are able to see themselves reflected in the faculty, staff, and administration, Oak
Meadow embraces the belief that representation and the power of association matter.
Throughout the school's operations, including hiring and retention, the school is engaged in
creating norms and practices that include and uplift all employees and applicants regardless of
gender, race, ethnicity, religion, mental health, abilities, family structure, socioeconomic level,
culture, age, sexual orientation, and language. We resolve to actively work towards a more
diverse faculty and staff in order to create a welcoming and dynamic work environment, and
thus ensure that our students see themselves reflected in our faculty and staff.
Littleton, Massachusetts is located just northwest of Concord, in one of the top growth areas
outside of Boston, and attracts families who value the best educational options available, with
housing costs lower than communities closer to Boston. Train service to Boston is easily
accessible, and the beautiful outdoor resources of New Hampshire, Vermont, Maine, Cape Cod,
and the Berkshires are a short drive away.

Oak Meadow School’s Mission Statement
Oak Meadow School is rooted in the child-centered Montessori philosophy, which fosters
academic excellence, personal growth, and cultural awareness while nurturing children’s spirits.
A diverse community of life-long learners, we cultivate confident, independent, and
compassionate human beings by providing the tools and experiences needed to embark on rich,
meaningful journeys as responsible citizens of the world.

Position Details:

Job Description:

Job Summary
The business operations manager works in partnership with the head of school, administration, and
trustee committees to build an inclusive and diverse community, ensure that facilities and physical
resources are safe and aligned with the School’s mission and vision, and support practices and planning
to strengthen school financial sustainability. This is a full-time, 12-month position, which reports directly to
the head of school and is an integral part of the administrative and leadership team.
Essential Duties and Responsibilities
Human Resources:
● Collaborates closely with the head of school, administrative team, and the
diversity/equity/inclusion (DEI) task force to shape employee policies and norms, building
diversity and inclusion in hiring and retention. Provides HR support to faculty and staff.
● Monitors and ensures the school’s compliance with federal, state, and local employment laws and
regulations, and recommended best practices; reviews and modifies policies and practices to
maintain compliance.
Health, Safety, Security, and Facility Management:
● Partners with the head of school and board committees to oversee and manage the school’s
physical plant as well as emergency plans for safety, security, and health.
● Supervises four employees: Facilities Coordinator, School Nurse, Front Office Assistant, and
Auxiliary Programs Director.
Internal Bookkeeping:
● Serve as the primary point of contact for the school’s accounting outsourcing company, lenders,
and auditors. Provide financial data including AP invoices and payroll changes.
● Provide assistance during budget creation, compensation discussion, and tuition setting. Prepare
and verify financial documentation for board meetings.
● Handles deposits, financial aid, and oversight of tuition payments through FACTS management;
develops and monitors program and department budgets and internal ordering procedures.

Qualifications:

Qualification Requirements
● Bachelor's degree in Human Resources, Business Administration, or a related field preferred
● Experience in an administrative role, preferably with a non-profit
● Demonstrated leadership qualities – organizing people and processes and working collaboratively
with co-workers and other school community members
● Keen analytical skills and a detail-oriented work style
● Computer literacy with Microsoft Office Suite and/or Google Suite products

Benefits:

Not Specified

Salary:

Commensurate with Experience

Posting Expiration Date:

5/3/2021

How to Apply:

Applicants:
Please send a letter, resume, and the contact information for 3 professional references to:
Jay Scheurle
Head of School
Oak Meadow School
Littleton, MA
978-846-0896


 

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